Terms & Conditions
A legal disclaimer
TERMS & CONDITIONS
Vision 2 Vibes LLC (“V2V,” “we,” “us,” “our”)
Effective: [January 23, 2026]
1) Scope of Services
We provide professional entertainment, bartending, and event staffing. Unless expressly stated in writing, V2V does not sell or furnish alcohol; we provide labor to serve client‑provided beverages and/or beverages provided by a properly licensed caterer or venue.
2) Booking, Payments & Overtime
• A nonrefundable retainer of [50%] secures the date. The balance is due [7] days before the event.
• Overtime beyond contracted hours is billed in 30‑minute increments starting at $75-$200/hour, subject to staff availability, service and venue rules.
• Gratuities are optional but appreciated. If a service charge is listed on your invoice, it is not a gratuity unless stated otherwise.
3) Licenses, Permits & Compliance (Alcohol & Events)
• The Client is responsible for ensuring all **licenses/permits** required for their event are obtained (e.g., venue license, temporary alcohol license for public events; amplified sound license for public space; special event permits).
• If alcohol will be **sold** (cash bar, drink tickets, paid admission with alcohol included) or served at a **public event**, Client must hold an appropriate DC temporary alcohol license (Class F beer/wine or Class G spirits/beer/wine) or hire an ABCA‑licensed caterer/venue.
• If the event is at a licensed venue or with a licensed caterer, the venue/caterer’s alcohol rules apply.
4) Responsible Alcohol Service (ID & Refusal)
• We card anyone who appears under 35. Acceptable ID: valid government‑issued photo ID showing age 21+.
• We will refuse service to anyone under 21, without valid ID, or **visibly intoxicated**. We may stop service early if safety becomes a concern.
• Shots, doubles, or high‑ABV/rapid‑consumption service may be limited at our discretion. We encourage nonalcoholic options and water access.
5) Staffing & Ratios
• Standard ratio is ~1 bartender per 60–75 beer/wine guests or 40–50 cocktail guests. Complex menus may require additional staff.
• Client will ensure safe, legal access for load‑in, parking, and secure staging/storage (e.g., bar area, ice, hand‑washing station if required by venue).
6) Alcohol & Product Handling
• Unless otherwise stated, Client supplies all alcohol, mixers, ice, and garnishes. If we procure items, we do so as your agent; title passes to you on purchase.
• We do not provide or transport alcohol for resale unless we are operating under a properly licensed caterer/venue arrangement.
• Unused alcohol remains the Client’s property subject to venue/caterer policies.
7) Safety, Venue Rules & Noise
• Client must maintain a safe event environment and comply with venue policies and applicable laws (including noise rules and quiet hours).
• We may pause or end service if conditions are unsafe (e.g., overcrowding, aggressive behavior, extreme weather for outdoor bars).
8) Photos & Media
• With your permission, we may capture general event ambiance photos/videos of our setup and team. We will honor any guest opt‑out requests you communicate.
• You grant V2V a nonexclusive right to use such media for portfolio/marketing unless you opt out in writing before the event.
9) Insurance & Liability
• Upon request, we can provide a Certificate of Insurance (COI). If venue requires to be named as Additional Insured, please give us [10] business days.
• Client is responsible for loss/damage (beyond ordinary wear) to V2V equipment caused by guests, vendors, or venue conditions.
• To the maximum extent permitted by law, Client agrees to defend, indemnify, and hold harmless V2V and its personnel from claims arising out of the event, except to the extent caused by V2V’s gross negligence or willful misconduct.
10) Cancellations, Reschedules & Force Majeure
• Client cancellation: Retainer is nonrefundable. If canceled within [14] days of the event, [100%] of the remaining balance is due (we’ve held the date and staffed).
• Reschedule requests are accommodated based on availability; a change fee of $50 may apply.
• Force majeure (e.g., severe weather, government orders, utility outages): each party is excused while performance is impossible. We’ll work in good faith to reschedule. If not feasible, we’ll refund amounts paid **minus** non‑recoverable costs and time already spent (planning, shopping, rentals).
11) Privacy
• We handle your data per our Privacy Policy (link). Please review it before booking.
12) Dispute Resolution & Governing Law
• These Terms are governed by the laws of the District of Columbia. The parties agree to good‑faith negotiation; if unresolved, disputes may proceed in DC courts with venue and jurisdiction proper in DC.
13) Entire Agreement
• These Terms, together with your signed proposal/invoice and any addenda, are the entire agreement and supersede prior discussions. If any provision is unenforceable, the remainder stays in effect.
By booking Vision 2 Vibes LLC, you agree to these Terms & Conditions.